- On July 21, 2017
1 Who we are
We at NetworkTables B.V. with its registered business in The Netherlands, Reg. No 64468062 (“NetworkTables,” “we,” “us,” “our”) know that our users (“you,” “your”) care about how your personal information is used and shared, and we take your privacy seriously. Through our platform, apps and services, designed by event managers, we help your attendees to meet the right people and make networking more efficient at your events all over the world.
Through the Services, NetworkTables provides a simple and easy way for registered users who are event Organizers, planners and charitable organizations (“Organizers”) to create event session registration, attendee profile, speaker profile, Organizer profile, fundraising and other webpages related to their events, to promote those pages and events to visitors or browsers of the Services and to handle registrations related to those events to users who wish to make registrations from or to such events (“Attendees”). We refer to Organizers, Attendees and other visitors and browsers of the Services collectively as “Users” or “you.”
3 Data we collect
In case you use or interact with us through our Services, we may gather various types of Personal Data, as explained more fully below. We differentiate 3 types: All Users, Organizers and Attendees.
3.1 All Users
3.1.1 Information you provide to us:
For all Users, we receive and store any Personal Data you voluntarily provide such information to the Services, such as when you register for access to the Services, contact us with inquiries or questions, respond to one of our surveys or browse or use certain parts of the Services. The Personal Data we may collect includes without limitation your name, address, email address and other information that enables Users to be personally identified.
3.1.2 Information we automatically collect:
When you register for the Services or otherwise submit Personal Data to us, we may associate other Non-Personal Data (including Non-Personal Data we collect from third parties) with your Personal Data. At such instance, we will treat any such combined data as Personal Data until such time as it can no longer be associated with you or used to identify you.
As an Organizer we collect additional Personal Data from you.
3.2.1 Information you provide to us:
In some cases, we may collect your credit card information, some of which may constitute Personal Data, to secure certain payments. In addition, if you use our payment processing services, we will collect financial information from you as necessary to facilitate payments and information required for tax purposes (e.g., your taxpayer identification number).
3.2.2 Information we obtain from other sources:
We may collect or receive Personal Data from third party sources, such as third party websites, your bank, our payment processing partners and credit reporting agencies.
As an Attendee we collect additional Personal Data from you.
3.4 Information you provide to us:
3.5 Information we obtain from other sources:
We may collect or receive Personal Data from third party sources, such as Organizers, other Attendees, social media or other third party integrations, your credit card issuing bank, our payment processing partners or other third parties.
4 Use of information
4.1 Specific Reason
If you provide Personal Data for a certain purpose, we may use the Personal Data in connection with the purpose for which it was provided. For instance, if you contact us by e-mail, we will use the Personal Data you provide to answer your question or resolve your problem and will respond to the email address from which the contact came.
4.2 Internal Business Purposes
We may use your Personal Data for internal business purposes, including without limitation, to help us improve the content and functionality of the Services, to better understand our Users, to improve the Services, to protect against, identify or address wrongdoing, to enforce our agreements, to manage your account and provide you with customer service, and to generally manage the Services and our business.
4.4 Organizer Emails
We allow Organizers to use our email tool to contact Attendees for their current and past events, so you may receive emails from our system that originate with such Organizers. Organizers may import the emails they have from external sources and send communications through the Services to those emails and we will deliver those communications to those emails.
4.5 Other Purposes
5 Disclosure and Transfer of Data
5.1 Not selling
We consider this information to be a vital part of our relationship with you. Therefore, we will not sell your Personal Data to third parties, including third party advertisers. There are, however, certain circumstances in which we may disclose, transfer or share your Personal Data with certain third parties without further notice to you, as set forth below.
5.2 Business Transfers
5.3 Sharing Data
We may share your Personal Data with our contractors and service providers who process Personal Data on behalf of NetworkTables to perform certain business-related functions. These companies include our database providers, marketing agencies, email service providers, backup and disaster recovery service providers and others. When we engage another company to perform such functions, we may provide them with information, including Personal Data, in connection with their performance of such functions.
We provide the Personal Data entered on the applicable event or related event page to the Organizers of such event or event page. We may provide your Personal Data to the Organizer of the event to which the event page is linked. In some instances, an Organizer may appoint a third party, which may or may not be affiliated with the Organizer, to create an event or event page on its behalf (we call these third parties “Third Party Organizers”). You agree that we are not responsible for the actions of these Organizers, or their Third Party Organizers, with respect to your Personal Data. It is important that you review the applicable policies of the Organizers, and if applicable and available, their appointed Third Party Organizers, of an event (and the related event page, if applicable) before providing Personal Data or other information in connection with that event or related event page.
5.5 Third Party Connections
5.6 Disclosing information
We may disclose your information to third parties if we determine that such disclosure is reasonably necessary to (a) comply with the law; (b) protect any person from death or serious bodily injury; (c) prevent fraud or abuse of our Services or our users; or (d) protect our property rights.
6 Storage & Protection of Data
We take what we believe to be reasonable steps to protect the Personal Data that is collected via the Services from loss, misuse, unauthorized use, access, inadvertent disclosure, alteration and destruction. We continue to develop features that allow us to keep your information safe and secure. However, no network, server, database or Internet or e-mail transmission is ever fully secure or error free and we cannot and do not promise, represent, warrant or guaranty that your information or any information about you will not accessed by third parties or misused by them in spite of our security efforts. That’s why you should take special care in deciding what information you send to us. Please keep this in mind when disclosing any Personal Data. We are not liable to you for any misuse or disclosure.
If we ever send you information by e-mail concerning new products, services or information that you did not expressly request, we will provide you with an e-mail address by which you may request no further notices.
Organizers use our email tools to send electronic communications to those on their event attendee or email subscription lists, including Attendees who have registered for their events in the past. Although these electronic communications are sent through our system, NetworkTables does not determine the content or the recipients of these electronic communications.